There\u2019s one thing that gets restaurant managers sweating and shaking in their boots.<\/p>\n
Something even scarier than the coronavirus.<\/p>\n
Do you know what it is?<\/p>\n
I\u2019ll give you a hint \u2013 it is connected to reservations.<\/p>\n
That\u2019s right \u2013 no shows!<\/p>\n
Fun fact:<\/strong> Did you know that 20% of all reservations end in no-shows. For a restaurant, that\u2019s a lot of money on the table.<\/p>\n Before we go on, let\u2019s define what no-shows are so that we all have the same picture.<\/p>\n No shows are patron or diners who make a reservation and don\u2019t show up.<\/p>\n There are any number of reasons why people don\u2019t honour their reservations. Perhaps they changed their plans at the second. Maybe they got sick and decided to stay back. Or their date called and cancelled on them and they turned around and did the same to you.<\/p>\n Whatever the reason, no shows are terrible.<\/p>\n It\u2019s even worse now.<\/p>\n With the threat of the pandemic barely gone, many restaurants are mandated to operate solely through reservations. Imagine what would happen if people make reservations and don\u2019t honour them.<\/p>\n A nightmare, right?<\/p>\n The good news is that no shows can be reduced using the right techniques. In this article, we\u2019d be looking at 11 battle-tested ways to reduce no shows and maximize your tables.<\/p>\n Ready?<\/p>\n Long gone are the days when people took reservations through phone calls and recorded them in log books. Asides from human error, it is the surest way to lose track reservations when lots of bookings start to pour in.<\/p>\n A reservation software is designed to handle all the processes of taking reservations and automatically, too.<\/p>\n Hence, it can efficiently manage as many reservations as you get. If you do not have your own reservation platform, you could collaborate with a third party platform.<\/p>\n However, be sure that your partner platform has the most important features. Such as:<\/p>\n And a few more.<\/p>\n Compare and contrast different reservation software to find the best fit for your restaurant. And, more importantly, help you reduce no shows.<\/p>\n What? Is this a joke?<\/p>\n No it\u2019s not.<\/p>\n I know we are talking about reducing no shows and this sounds cuckoo crazy, but hear me out.<\/p>\n There are 2 major reasons why you should make it easy for diners to cancel.<\/p>\n The first reason is the safety of your staff. Imagine a customer is sick and because he\/she is unable to cancel easily. They may show up and put the health of your customers in jeopardy.<\/p>\n The second reason you should make it easy for diners to cancel is time. If it\u2019s difficult for diners to cancel, you never know for sure if they\u2019d turn up. You may only find out that they didn\u2019t turn up when they don\u2019t actually turn up. Making you lose the opportunity to sell that table to someone else.<\/p>\n The most effective way to do this is to open up multiple cancellation channels. This gives your customers options, and options bring freedom.<\/p>\n Bottom line is this \u2013 the easier it is for diners to cancel, the quicker you are aware the table is available for booking.<\/p>\n People show up late to work where they get paid. Imagine what they\u2019d do to a restaurant reservation.<\/p>\n You should prepare yourself for this.<\/p>\n How?<\/p>\n By offering a grace period.<\/p>\n Sometimes, you may cancel a reservation just because the diner is late. This not only cost you money, but would displease the customer as well.<\/p>\n You could offer a 15- to 20-minute grace period for diners who may be caught in traffic or attending to an emergency. To top this up, ensure you include email or SMS reminders or calls to let customers know you are waiting for them.<\/p>\n Just be sure there\u2019s adequate communication.<\/p>\n Again, this is not a joke.<\/p>\n You are probably thinking, \u201cWhy should I waste my time with diners who didn\u2019t show up?\u201d<\/p>\n Well\u2026 think future business.<\/p>\n Diners don\u2019t fail to turn up because they want you to suffer, even though it often feels that way. There are a number of things that could have stopped them from coming.<\/p>\n They may not call you to explain why they didn\u2019t show up. But you can be the bigger person in the situation and reach out to them.<\/p>\n Send them an email or SMS saying how you missed them and would love to have them come around soon. This will make them know their absence was noticed and felt and will make them feel special.<\/p>\n Though that doesn\u2019t guarantee they\u2019ll return, it significantly increases the chances of that happening.<\/p>\n Create a system that sends a reminder message or places a call to diners 24 hours ahead of their reservation. This way you get to know early on if they\u2019d turn up or not.<\/p>\n This also gives you the opportunity to discover if the customer has additional needs you can meet ahead of time. Furthermore, it starts the dining experience early on and gets them extra excited about honouring their reservation.<\/p>\n You could as well remind them of any extra safety protocols you have put in place to keep them safe while they dine at your restaurant.<\/p>\n Okay, I know it sounds like I\u2019m asking you to go on the offense, but you will understand why in a sec.<\/p>\n Taking credit card details offers you a way to monetize your no shows.<\/p>\n How, you ask?<\/p>\n By charging a cancellation fee.<\/p>\n The trick behind this is that people do not like to lose something. And so, if your diners know that they\u2019ll get charged for dishonouring their reservations, they\u2019ll most likely show up.<\/p>\n This way you win anyhow, whether they show up or not.<\/p>\n This method is guaranteed to improve your no show numbers. But watch that it doesn\u2019t begin to impact actual sales negatively.<\/p>\n Much like the preceding tip, this works like a dream.<\/p>\n You could ask your diners to make a deposit in advance of their reservation. The catch here is that you get to keep this advance fee if they fail to show up.<\/p>\n I\u2019d call this a commitment fee. It helps keep your diners at the edge of their seats with regards to their reservations. And also increases the chances of them honouring it.<\/p>\n In fact, when customers commit to their booking with a small fee, it gives them a sense of responsibility.<\/p>\n You want to assure them that if they show up, the advance fee would be added to their bill.<\/p>\n You don\u2019t want them thinking you are trying to cheat them, do you?<\/p>\n If someone keeps doing something over and over again, it makes sense to pay attention to that person.<\/p>\n This is important if you want to flatten the no show curve.<\/p>\n Pay close attention and you\u2019d find out that most of your no shows will come from a small set of people. You want to make sure you keep a record of these diners. So that whenever they book again, you\u2019d be there to address them.<\/p>\n You could give them an incentive to make them show up the next time they book.<\/p>\n Alternatively, you can create a policy that allows only a number of no shows from one individual. When that number is exceeded, you can choose to refuse them a table with explanations for your refusal.<\/p>\n There\u2019s something that works better than fear \u2013 reward.<\/p>\n The human brain is wired for reward for effort. You can use this to your advantage.<\/p>\n How?<\/p>\n By openly celebrating diners who honour their reservation. You can give them extra toppings, drinks, mustard \u2013 whatever! You could even (possibly) roll out a red carpet.<\/p>\n Oh, here\u2019s a crazy idea \u2013 post them up on your social media and praise them.<\/p>\n That will get people to honour reservations like crazy so they too can be rewarded. This is an inexpensive but pretty effective way to get those no show numbers down.<\/p>\n Are you in the practice of overbooking tables to keep no show numbers down?<\/p>\n If yes, you may want to avoid that.<\/p>\n Here\u2019s why\u2026<\/p>\n You run a huge risk of pissing off loyal customers who may have to wait for their tables or get turned away. That is bad for your business, especially now you are trying to get back on your feet after the pandemic.<\/p>\n In the case where you unintentionally overbook, inform other diners ahead of time. As a result, you will minimize disappointments.<\/p>\n Additionally, you want to offer a sort of incentive to \u2018apologize\u2019 to them for any inconveniences. One good idea would be to offer them a huge discount on their next reservation. Yeah, you may lose a little money, but you get to keep the customer.<\/p>\n What this does is that it shows them that you value their time and business. Customers like that!<\/p>\n And no, I don\u2019t mean insurance.<\/p>\n One of the biggest reasons for no shows in this period would be fear. Sadly, as restaurants reopen, some customers may not be as excited to eat out as they were prior to the pandemic.<\/p>\n And for good reason.<\/p>\n Everyone wants to be safe. Therefore, if you want to get the business of a nervous customer, you should assure them that it\u2019s safe to dine at your restaurant.<\/p>\n Let them know what health and safety protocols\/policies you have in place for your restaurant. You can go as far as sending them photos of your staff wearing personal protective equipment like masks and gloves.<\/p>\n In sum, you need to do what\u2019s necessary to make them feel confident about dining at your restaurant.<\/p>\n Will all these great tips completely eliminate no shows?<\/p>\n Unfortunately, no.<\/p>\n However, they will help to significantly flatten the no show curve and see you grow as you reopen.<\/p>\n Every single customer will be important to your business in the post covid-19 era. You want to make sure no shows are kept down a minimum if you hope to recover financially.<\/p>\n You know what else can help you reduce no shows?<\/p>\n Offering free Wi-Fi!<\/p>\n That\u2019s a no-brainer, right?<\/p>\n You can offer higher speeds or more internet surfing liberty just so diners are incentivized to visit.<\/p>\n For you, offering guest Wi-Fi gives you the tool you need to collect valuable customer data. Data that will help you make informed decisions, increase marketing ROI, and to take your business to the next level.<\/p>\n To do this, you need a Wi-Fi marketing software like SpotOn Wi-Fi.<\/a><\/p>\n SpotOn Wi-Fi helps you collect data like customer demographics and purchase history which you can totally link up to your POS by the way.<\/p>\n Furthermore, the data is displayed on a robust dashboard and represented in formats that are easy to interpret. It is also stored for safe and easy access.<\/p>\n Want to know more?<\/p>\nWhat is a restaurant no-show?<\/strong><\/h4>\n
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Use Reservation Software<\/strong><\/h3>\n<\/li>\n<\/ol>\n
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2.\u00a0\u00a0\u00a0\u00a0 Make It Easy For Diners To Cancel<\/h3>\n
3.\u00a0\u00a0\u00a0\u00a0 Offer A Little Reservation Window<\/h3>\n
4.\u00a0\u00a0\u00a0\u00a0 Follow Up With Defaulters<\/h3>\n
5.\u00a0\u00a0\u00a0\u00a0 Courtesy Calls And Reminder Messages Go A Long Way<\/h3>\n
6.\u00a0\u00a0\u00a0\u00a0 Take Customers\u2019 Credit Card Details<\/h3>\n
7.\u00a0\u00a0\u00a0\u00a0 Ask For An Advance Fee<\/h3>\n
8.\u00a0\u00a0\u00a0\u00a0 Know Your Regular Offenders<\/h3>\n
9.\u00a0\u00a0\u00a0\u00a0 Celebrate Those Who Do Show Up<\/h3>\n
10. Avoid Overbooking<\/h3>\n
11. Let Them Know You\u2019ve Got Their Health Covered<\/h3>\n
In Conclusion<\/h4>\n